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Idea

Workspace Dashboard

One intelligent queue for all your tasks — Jira, GitHub, Gmail, Slack, and more, scored by deadline, energy, and context.

ApplicationsProprietary
  • Python
  • FastAPI
  • React
  • SQLite
  • Vite

— people waiting

Workspace Dashboard is a self-hosted productivity hub that pulls tasks from every tool you already use — Jira, GitHub, Asana, Todoist, Gmail, Slack — and collapses them into a single prioritized queue. No more tab-switching to triage. No more things slipping because they lived in the wrong app.

The core is a weighted scoring engine that ranks every open task by what actually matters right now, not just the label someone slapped on a ticket last week.

The scoring engine

Each task gets a priority_score ∈ [0.0, 1.0] computed from six factors:

Factor Default weight How it works
Deadline urgency 30% Exponential decay e^(−0.3 × days_remaining). Overdue = 1.0, no date = 0.0
Source priority 20% Jira > GitHub > Asana > manual > Todoist > email > Slack (fully configurable)
Dependency blocking 20% Tasks blocking N others get a min(0.2 × N, 1.0) boost
Energy level match 15% Matches task complexity to your current energy window
Context switching cost 10% Tasks in your most recently active project cluster score higher
Manual override 5% Explicit [0.0, 1.0] pin per task

All weights are user-configurable via sliders. The engine rescores on a schedule and on demand.

Energy-aware scheduling — your day is divided into energy windows (e.g. 09:00–12:00 = High, 14:00–16:00 = Medium). High-complexity tasks surface when you’re sharp; admin and low-complexity tasks surface when you’re running low. Set the schedule once, or override it manually at any time.

Integrations

Each integration syncs via OAuth or API token and writes into the unified task store:

  • Jira — OAuth 2.0 via Atlassian; pulls assigned issues from configured projects
  • GitHub — OAuth; pulls assigned issues and open PRs awaiting your review
  • Asana — token-based; pulls tasks from connected workspaces
  • Todoist — token-based
  • Gmail — OAuth read-only; surfaces starred/labeled emails as tasks
  • Slack — pulls saved items and reminders

Sync logs track start time, completion time, records upserted, and any errors per run.

Task queue features

  • Score breakdown on demand — expand any task to see exactly why it ranked where it did, factor by factor
  • Snooze — hide a task until a specific date/time; it surfaces automatically
  • Defer — remove from queue until a deferred date; no manual re-triaging
  • Manual priority override — bump or suppress any task without touching the source system
  • Filter by source, project, tags, or complexity

Analytics

  • Daily focus time tracking (focus start / end events)
  • Context switch count per day
  • Completion rate and throughput over selectable periods
  • GitHub-style activity heatmap
  • Average task age

Self-hosted, no SaaS dependency

Runs entirely on your machine. Single SQLite database — no external infrastructure. Secrets encrypted at rest locally. No subscription, no data leaving your machine.

workspace-dashboard/
  backend/    # FastAPI + SQLAlchemy + APScheduler
  frontend/   # React + Vite SPA
  desktop/    # optional Electron wrapper

Production: the frontend builds to static assets served directly by the FastAPI app on a single port. One process, no reverse proxy required.